Akiflow captures tasks from email, Slack, and project management tools, then uses AI to time-block your calendar based on real availability. Stop context-switching between five apps. Let one tool sequence your entire day.
Try Akiflow
Akiflow is built for the professional who drowns in inputs: Slack messages that become tasks, emails that need follow-up, Asana tickets that need scheduling. If you already time-block your calendar (or want to start), Akiflow removes the manual overhead of dragging tasks into slots. It is genuinely useful for knowledge workers managing 20+ tasks per day across multiple tools. If your workflow is simpler, or you only use one project management tool, the $15+/month price tag may be hard to justify over a free calendar app with reminders.
All plans include a 7-day free trial. Pricing is per user, billed monthly or annually.
Free Trial
$0
7 days, full access
Premium
$15/mo
Billed annually ($24.99/mo if monthly)
Teams
Custom
Contact sales for pricing
What actually matters inside Akiflow.
Tasks from Gmail, Slack, Asana, Todoist, Notion, Jira, and more flow into a single inbox. You triage once instead of checking six apps.
The AI reads your calendar, understands deadlines and priorities, and slots tasks into open time blocks. It respects your working hours and meeting buffers.
Drag tasks directly onto your calendar to create time blocks. Every task gets a concrete slot, which eliminates the "I'll get to it later" problem.
A Spotlight-style command bar lets you create tasks, navigate, and trigger actions without touching the mouse. Power users will appreciate the speed.
Changes in Akiflow push back to source tools. Complete a task in Akiflow and it marks done in Asana or Todoist. No double entry.
When a meeting gets added or moved, Akiflow can automatically reshuffle your time blocks to accommodate the change. Unfinished tasks roll forward to the next available slot.
Built-in Calendly-style booking links that respect your time blocks. No need for a separate scheduling tool; your availability is always accurate.
Desktop apps for Mac and Windows, plus a mobile app for iOS. Your schedule stays in sync across devices, so you can triage tasks from your phone during commutes.
Akiflow solves specific problems for specific people. Here is where it fits best.
If your calendar is 60%+ meetings, the remaining gaps are precious. Akiflow's AI fills those gaps with your highest-priority tasks so you stop losing track of what needs to happen between calls.
When tasks arrive from five different Slack workspaces and three email accounts, Akiflow's universal inbox prevents things from slipping through. The time-blocking approach also helps with client billing accuracy.
You wear every hat. Tasks come from investors, customers, your dev team, and your own ideas. Akiflow gives you a single place to see everything and forces you to be realistic about what fits in a day.
If you already believe in time blocking but hate the manual overhead of dragging tasks into Google Calendar, Akiflow automates the tedious part. It is the tool that makes the method sustainable.
No tool is perfect. Here is what to know before committing.
After 7 days, you pay or you leave. At $15/month (annual) or $24.99/month (monthly), it is a real commitment. Competitors like Todoist and Google Tasks offer generous free plans. You need to be sure the AI scheduling justifies the cost.
Mobile support is iOS only as of April 2026. If you are on Android, you are limited to the desktop app and web. For a tool that wants to be your single task hub, this is a notable gap.
The AI does not always nail priority ordering on day one. It takes a week or two of corrections before it learns your preferences. If you are the type who needs full manual control, the AI suggestions may feel more annoying than helpful initially.
Akiflow is a personal productivity layer, not a replacement for Asana or Linear. There are no project views, Gantt charts, or team collaboration features in the traditional sense. It sits on top of your existing tools, not in place of them.
The Gmail and Slack integrations are solid. Some other integrations (like Notion) feel more surface-level, pulling in tasks but not syncing rich metadata like tags or custom fields. Check your specific tool stack before committing.
Start with the 7-day free trial. Connect your two busiest input channels first and let the AI scheduler prove its value.